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    The secure AI Assistant for businesses

    OwlSpot is an AI Gateway that provides centralized access to generative AI. It brings multiple AI models and applications together in one secure environment, making them available to employees whenever needed.

    With OwlSpot, employees can find information faster, summarize documents in seconds, create texts, and get answers to questions right in the midst of their daily work. Data, access, and usage remain under control, while the solution integrates flexibly into existing systems and workflows.

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    OwlSpot AI Gateway
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    Made in Germany

    Developed by ThinkOwl in Germany. With 30 years of experience in AI and automation for businesses.

    made in Germany

    EU hosting and compliance

    Hosting in the EU (OCI, Frankfurt). Fully GDPR and EU AI Act-compliant for the secure use of AI in your business.

    EU hosting and compliance

    Free choice of AI models

    Use leading AI models in a shared work environment without being tied to a specific vendor.

    AI Models

    A central AI platform for the entire organization

    With OwlSpot, all employees gain access to a secure AI Assistant that helps with daily tasks: drafting emails, summarizing conversations or documents, creating spreadsheets or analyses, or developing forms. This enables companies to provide consistent, secure access to AI while preventing uncontrolled siloed solutions. Models, security, and access can be managed centrally.

    Central AI Platform

    LBS NordWest

    Success Story

    LBS NordWest makes AI a corporate standard

    LBS NordWest is using CASA to implement a company-wide AI Assistant for more than 1,000 employees. Built on the OwlSpot AI solution, CASA brings specialized AI Assistants and AI Agents together in one secure environment for everyday work — with clear rules for security, governance, and data protection.

    Read the success story

    “We don’t view AI as an isolated tool, but rather as a foundational technology for our company’s future. CASA is intended to become a valuable digital team member for our employees that supports them in their day-to-day work, makes knowledge accessible, and enables them to work more productively. Together with ThinkOwl, we’ve succeeded in laying this foundation in a very short time while also setting the stage for many more use cases.”
    Thorben Geers

    Thorben Geers

    Project Manager CASA,
LBS Landesbausparkasse NordWest

    AI can be used in the workplace in a secure, transparent, and productive way

    Designed for the responsible use of AI, with key security and governance controls that support GDPR and EU AI Act requirements.

    An AI assistant for all employees

    AI Assistant for all employees

    Teams are provided with standardized access to AI. This ensures consistency, reduces complexity, and prevents uncontrolled silos.
    Working productively with AI within clear guidelines

    Working productively with AI within clear guidelines

    Whether it's research, summaries, analyses, or content creation — AI supports employees in their daily tasks and makes knowledge accessible more quickly.
    Answers based on your company's knowledge

    Answers based on your company's knowledge

    Information from documents, applications, and knowledge sources is intelligently indexed and delivered in context. This provides concrete answers instead of lengthy search processes.
    Controlled use of AI instead of shadow AI

    Controlled use of AI instead of shadow AI

    Clear access rights, centralized policies, and defined security guidelines ensure that AI is used company-wide within a controlled framework.
    Secure handling of sensitive information

    Secure handling of sensitive information

    The AI Gateway ensures that data subject to privacy regulations is filtered, anonymized, and checked against rules via a privacy and guardrail layer before being processed by AI models.
    Full transparency regarding usage and costs

    Full transparency regarding usage and costs

    Usage, activities, and costs remain transparent at all times. This lays the foundation for management, cost-effectiveness, and the responsible use of AI.
    Seamless integration into existing systems

    Seamless integration into existing systems

    Existing applications, data sources, and processes are integrated rather than replaced. This allows AI to be introduced gradually and used directly in the work context.
    Designed for enterprise-wide use

    Designed for enterprise-wide use

    From individual teams to the entire organization, the solution supports the secure and scalable deployment of AI across departments, locations, and application areas.

    Overview of core functions

    Company-specific AI Assistant

    OwlSpot provides a centralized workspace for using AI within the company. Leading AI services such as OpenAI, Gemini, and Claude can be integrated and accessed through a single interface. All interactions take place directly within OwlSpot regardless of which AI is running in the background.

    • Consistent use of AI across all departments

    • Integrated privacy and security mechanisms

    • Centralized control via the AI Gateway

    Results are not limited to text output. Depending on the use case, information can also be presented as tables, forms, status, and process overviews, as well as analyses and decision templates.

    Company-specific AI Assistant

    AI Gateway: The Control Center for Secure AI Use

    AI Gateway: The control center for secure AI use

    The AI Gateway forms the central control and governance layer of OwlSpot.

    • Control of models, policies, and access:
      Privacy policies define which models, which data, and which protection levels apply to which user groups.

    • Management of roles, teams, and user profiles:
      Assign employees to teams with defined permission profiles.

    • Central enforcement of data protection and security rules:
      A combination of permitted models, guardrails, and budget/usage rules.

    • Foundation for monitoring, reporting, and cost control:
      Team-based basic logging as the foundation for transparency and traceability.

    Guardrails: Rule-Based Control for Safe AI Interactions
    The guardrails in the OwlSpot AI Gateway ensure that all AI interactions are controlled and compliant with regulations. All inputs are filtered through a privacy guardrail layer, anonymized, and checked against rules—making them auditable and secure for use across the entire organization.

    Input and Output Verification

    Rule-based mechanisms ensure that content is blocked, flagged, or masked according to specified criteria.

    Perfect Protection for Sensitive Data

    Sensitive information is identified and handled appropriately to comply with data protection requirements.

    Consistent Security Profiles

    Predefined guardrail profiles ensure consistent rules across all user groups.

    Centralized Control via the Gateway

    Rules are managed centrally and applied based on roles or teams.

    Transparency Through Logging

    Security-related decisions are documented and can be traced at any time.

    Guardrails: Clear rules for the safe use of AI

    Guardrails in the AI Gateway automatically verify AI requests and help protect sensitive information. Security and usage policies are centrally managed and consistently enforced. This ensures that AI can be used in the enterprise in a controlled, traceable, and secure manner.

    Verification of input and output

    Rule-based mechanisms ensure that content is blocked, flagged, or masked according to specified criteria.

    Strong protection for sensitive data

    Sensitive information is identified and handled appropriately to comply with data protection requirements.

    Transparency through logging

    Decisions related to safety are documented and can be traced at any time.

    Uniform security profiles

    Predefined guardrail profiles ensure consistent rules across all user groups.

    Centralized control via the Gateway

    Rules are managed centrally and applied based on roles or teams.

    Safe use of AI

     

    App store for AI-enabled applications

    The integrated app-store enables the deployment of preconfigured and company-specific AI applications for various tasks and use cases. This allows employees to directly use new AI-powered features without having to develop or integrate each solution individually.

    Each application combines access to data, systems, and functions with a tailored user interface for interaction, control, and visualization.


    Your benefits:

    • Rapid deployment of new AI applications
    • Consistent user experience across all applications
    • Flexibly expandable and adaptable to individual requirements
    • Future-proof integration through open standards

    App Store for AI-Enabled Applications

    Intelligent Enterprise Search Across System Boundaries

    Intelligent enterprise search across system boundaries

    OwlSpot combines information from applications, documents, knowledge sources, and databases into a single, centralized search experience. Instead of having to search different systems individually, employees receive relevant information, context, and answers from a single query.

    The search:

    • Searches information across system boundaries
    • Combines content from different data and knowledge sources
    • Takes context, roles, and permissions into account
    • Flexibly integrates applications and information sources


    The result is concrete answers, analyses, and summaries instead of long lists of results and time-consuming research.

    Centralized work environment for knowledge and processes

    OwlSpot connects knowledge, information, documents, applications, and processes in a single collaborative workspace. Relevant content is no longer managed across different systems, files, or knowledge sources, but is instead centrally indexed and made available. OwlSpot seamlessly integrates:

    • RAC data
    • ThinkOwl Knowledge Base
    • Company-specific knowledge management
    • Documents, processes, and line-of-business applications
    • External systems and services

    All content is moderated, quality-assured, versioned, and traceable.

    The result: A single point of truth that can be used by both humans and AI.

    Centralized Work Environment for Knowledge & Processes

    Flexible to use wherever work happens

    OwlSpot supports employees right where they search for information and create content every day. Whether as a desktop application, a mobile app, or fully integrated within the ThinkOwl platform , OwlSpot enables the seamless use of AI exactly where it is needed — without any disruption or the need to switch between different applications. This way, AI becomes a natural part of daily work rather than just another separate tool.

    Make AI a tool for all employees

    In this one-on-one demo, we will show you how OwlSpot brings together knowledge and AI in a shared workspace and enables the secure use of AI across the entire company.

    Request a free demo
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    Security, rights, and compliance — integrated from the start

    OwlSpot is developed for use in companies where data protection, security, and compliance play a central role. Existing rights and security frameworks are taken into account and applied to the use of AI.

    Access to information based exclusively on existing permissions
    Full compliance with existing security policies
    Integration with existing IAM, compliance, data protection, and governance requirements


    This means that users and LLMs are granted access to data only with explicit authorization. This ensures that the use of AI remains secure, traceable, and consistent with existing corporate policies.

    Typical use cases for OwlSpot

    AI assistance and collaborative work

    • Drafting responses for email and chat
    • Support in processing service requests
    • Suggestions for next steps in the handling process
    • Summary of customer inquiries

    Governance and controlled use of AI

    • Determining which AI models may be used
    • Controlling who can use AI for which tasks
    • Defining guidelines for the use of AI

    Process support and automation

    • Initiating and supporting processes
    • Decision support in a work context
    • Preparing tickets, tasks, and actions

    Modernization of legacy systems

    • Integration of AI into existing applications and business systems
    • Control of external models via a central entity
    • Rapid value creation through MCP integration

    Information search and research

    • Company-wide research in seconds
    • AI-powered summaries of complex content
    • Context-aware answers instead of a flood of documents

    Knowledge work and analysis

    • Analysis of data from multiple systems
    • Linking knowledge, processes, and context
    • Transparent results with source references

    Data protection and security in AI applications

    • Checking inputs for sensitive or critical data
    • Automatic filtering and masking of content
    • Enforcement of data protection rules in daily use

    Transparency and traceability

    • Documentation of AI queries and generated results
    • Analysis of AI usage within the company
    • Transparency regarding costs incurred

    Seamless integration into the ThinkOwl platform

    As part of the ThinkOwl platform, OwlSpot combines AI assistance, knowledge access, and automation in a single environment. This enables companies to not only use AI for individual tasks but also to integrate it directly into existing processes and applications.

    Contextual AI support directly within the workflow

    In combination with OwlDesk, OwlSpot provides information exactly where it is needed. While employees are processing tasks, relevant content, knowledge, and contextual information are automatically displayed.

    While an employee is working in OwlDesk, OwlSpot can:

    • Automatically provide relevant information from connected systems
    • Integrate knowledge from knowledge bases and documentation in a context-sensitive manner
    • Summarize, compare, and evaluate content. Also suggest actions and next steps.

    The information is delivered contextually and proactively directly within the workflow and without the need for additional research.

    The result: Less time spent searching, faster processing, and more informed decisions. No switching between platforms or leaving your work context.

    Contextual AI Support Directly Within the Workflow

    A Secure Foundation for AI Agents and Automation

    A secure foundation for AI Agents and intelligent automation

    OwlSpot provides the common integration and control layer for AI Agents in OwlForce. This enables AI Agents to access shared information and applications, as well as perform tasks autonomously within defined rules.

    OwlForce agents can:

    • Access exactly the same data, functions, and systems
    • Execute processes automatically
    • Read, write, and process information
    • Initiate actions securely and in compliance with rules

    The same access rights, security requirements, and control mechanisms apply as for employees. This creates a secure foundation for automating processes with AI.

    FAQ about OwlSpot

    What is OwlSpot?

    OwlSpot is a secure AI Assistant for businesses. The solution supports employees with research, knowledge work, analysis, summarization, and content creation.

    Various AI models can be centrally integrated and used within a shared work environment. At the same time, companies retain control over data, access, usage, and security policies. This enables artificial intelligence to be used productively, transparently, and responsibly across the entire organization.

    How does OwlSpot ensure the safe use of AI?

    OwlSpot ensures the secure use of AI through built-in privacy and guardrail mechanisms. Inputs and outputs are verified, sensitive data is protected, and all processes are governed by centralized policies. In addition, all activities are logged in an audit-proof manner.

    What does “controlled use of AI” mean with OwlSpot?

    Controlled AI usage with OwlSpot means that companies can specify exactly which AI models are used, what data may be processed, and what rules apply to their use. Control is managed centrally via the AI Gateway.

    How does OwlSpot ensure transparency in the use of AI?

    OwlSpot ensures transparency in AI usage through comprehensive logging, usage and cost analyses, and traceable decision-making processes. Companies can see at any time how and for what purposes AI is being used.

    Is OwlSpot GDPR-compliant?

    OwlSpot is designed to help companies use AI in compliance with regulations. The platform offers centralized control mechanisms, data protection features, and audit-proof traceability of all processes.

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    OwlSpot AI

    Ready to use AI safely across your business ecosystem?

    OwlSpot provides employees with secure access to AI, knowledge, and information while giving companies control over usage, security, and compliance. Discover how artificial intelligence can be used productively across the entire company.

    Book a demo